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ACHE New England Region: By-Laws
ARTICLE I – REGIONAL MEMBERSHIPS Section 1. The members of the Association for Continuing Higher Education who are located within the geographic region defined by the Board of Directors of the Association for Continuing Higher Education as ACHE New England shall constitute the membership of ACHE New England of the Association for Continuing Higher Education. This shall include Institutional, Affiliate, Professional, and Honorary members of the Association. Section 1. To be eligible for election to an office or to serve as an officer of the Region, a person must hold some class of membership in the Association. Section 2. A Nominations Committee composed of four members shall be responsible for the Nominations and election of officers. The members of the committee shall include the immediate Past ACHE New England Chair who will serve as the Chairperson, the Secretary and two appointed members. If the immediate Past ACHE New England Chair is unable to serve, the ACHE New England Chair will appoint a Past ACHE New England Chair to head the Committee. Any member of the Nominations Committee running for office must recuse him/herself from participation on the Committee. The membership shall be informed of those elected to all offices at the annual spring meeting. Section 3. There are four elected officers in the Regional Association: Chairperson, Chairperson/Elect, Treasurer and Secretary. a. The Chairperson shall preside over all meetings of the Region, shall provide a liaison with the national Association, shall appoint and head a regional membership committee, and shall be an ex-officio member of all regional committees. The Chair is expected to attend the International ACHE Annual Meeting, mid-year ACHE Board Meeting, all regional events and committee meetings. c. The Treasurer shall maintain the checking account, pay bills, and report on finances at the Fall and Spring meetings. The Treasurer is expected to attend all regional events and Executive Board meetings throughout the year. The Treasurer is encouraged to attend the International ACHE Annual Meeting. d. The Secretary shall take minutes and report on minutes at all regional meetings. The Secretary will serve on the Nominations Committee and assist in the mailing of ballots, maintain mailing and email lists to be used by the Nominations Committee as well as conference planning committees. The Secretary is expected to attend all regional events and Executive Board meetings throughout the year. The Secretary is encouraged to attend the International ACHE Annual Meeting. Section 5. Upon completion of the term of office, each officer shall surrender to his/her successor all official records, property and monies which have been entrusted to the officer during the term of office. ARTICLE III – VOTING Section 1. The Nominations Committee shall report its slate to the membership electronically in January/February. Section 2. The Nominations Committee will conduct the election electronically. Institutional representatives, professional, affiliate and honorary members in good standing are eligible to vote. ARTICLE IV - MEETINGS Section 1. The annual meeting of ACHE New England shall be held during the Spring of each year at a time and place to be determined by the Executive Committee. Section 2. A meeting of the Region shall take place each Fall as a part of the Annual Meeting of the Association for Continuing Higher Education. Section 3. Special meetings of the Region may be called by the Chairperson or upon petition supported by 25% of the membership of the Region, filed with the Chairperson/Elect. Section 4. A quorum for all meetings shall be defined as eligible voters from a minimum of ten institutions. ARTICLE V – COMMITTEES Section 1. The Chairperson of the Region shall create committees, and appoint to the created committees members necessary to carry on the work of the Region. The Chairperson of the Region shall designate the chair of each committee except as otherwise provided in these By-Laws. Section 2. An Executive Committee, composed of the Chairperson, Chairperson/Elect, Treasurer and the Secretary, shall be empowered to act on behalf of the Region, if necessary, between meetings of the Region. Any change of the By-Laws, however, may be made only at a duly called meeting of the Region or by announcement to the membership followed by special ballot. Section 3. Inter-regional committees and activities may take place from time to time; however, the Region’s own committees shall continue to function and report on an annual basis. The Chairperson of the Region shall designate the Region’s representatives on inter-regional committees. Section 4. Members of the ACHE New England committees must be members of the Association for Continuing Higher Education. Section 5. There shall be an Advisory Committee composed of all past Chairs of the Association who are members of the Association. The current Chair shall appoint a Chair of this committee. A past Chair may decline involvement on this committee. ARTICLE VI – DUES AND FINANCE Section 1. The Region will not have a dues structure. Section 2. Any funds received by the Region, from annual meetings, surplus, or other resources, shall be administered by the Treasurer and a report to the membership shall be made at each meeting. Section 3. Treasury funds shall be used only for legitimate Association expenditures such as mail costs, receptions and travel. Section 4. Reimbursement for travel shall be made only to officers executing normal duties or to appointed committee members conducting Association business. Reimbursement must not reduce the balance of the treasury below an established minimum, partial payments being allowed. Money may be encumbered in advance of travel expenses by clearing the request through the Executive Committee. Reimbursement shall be restricted to receipted fares for public transportation or to the currently established mileage rate. Reimbursement for a portion of the cost of attending the ACHE mid-year board meeting may be available for the Chair of the region. ARTICLE VII – AMENDMENTS AND PRACTICES Section 1. The By-Laws of ACHE New England may be amended by a majority vote of the eligible members present at any annual meeting of the Region, or by a majority vote of a duly called special meeting or special ballot (following announcement to the membership). Voting shall be consistent with class of membership as designated in Article III, Section 1 Section 3. On all matters not covered by the By-Laws of this Region, the Constitution and By-Laws of the Association for Continuing Higher Education shall give guidance. No By-Law of this Region shall be in conflict with the ACHE Constitution and By-Laws which are to be deemed paramount. In other matters of practice procedure, Robert’s Rules of Order Newly Revised shall be the source of resolution. Voted by the membership October 16, 1981; effective March 29, 1982 |
